AmTrust Financial Services, Inc.

  • Executive Assistant

    Job Locations US-NY-New York
    Requisition ID
    2019-8293
    Category
    Administrative
    Position Type
    Regular Full-Time
  • Overview

    AmTrust Financial is looking for a talented Executive Assistant to join the team in New York City.   You will be responsible for helping to support the C-Suite by managing the Executive's workflow, travel arrangements and preparing itineraries.  

    Responsibilities

    • High volume phone coverage/screening and detailed maintenance and distribution of daily call log
    • Set up and clean-up of conference rooms before and after meetings
    • Preparation (printing, copying, binding) of meeting materials for monthly Board and Reserve meetings, among others
    • Ad hoc research and clerical projects and assorted administrative tasks
    • Lead coverage in the absence of Executive Assistant
    • Perform general clerical duties including photocopying, fax and mailing
    • Handle requests for information and data
    • Resolve administrative problems and inquiries
    • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
    • Prepare agendas for meetings and prepare schedules

    Qualifications

    Education/Training/Experience

    High school diploma; three or more years of experience in a financial, insurance or similar corporate environment; or equivalent combination of education and experience.

     

    Qualification/Requirements:

    • Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
    • Must be able to interact and communicate with individuals at all levels of the organization.
    • Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint)
    • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

    Key Competencies

    • Flexibility for Overtime, when needed
    • Communication skills - written and verbal
    • Planning and organizing
    • Prioritizing
    • Problem assessment and problem solving
    • Information gathering and information monitoring
    • Attention to detail and accuracy
    • Adaptability
    • Customer service orientation
    • Teamwork
    • Working knowledge of Microsoft Office Suite (Outlook, Excel, PowerPoint)

    #LI-JD1

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