AmTrust Financial Services, Inc.

  • Senior Administrative Assistant

    Job Locations US-OH-Cleveland
    Requisition ID
    Position Type
    Regular Full-Time
  • Overview

    Follows and takes initiative of many diverse projects as directed by the VP of Tax and the AVP of Domestic Tax.  Assist in the preparation of federal state and local tax returns of a multi-national insurance and non-insurance group. 


    Duties and Responsibilities


    1. Monitor tax calendar to ensure accurate completion of filing obligations
    2. Respond timely to requests made of the tax department by other locations and other departments
    3. Complete special tax projects as needed as directed by any member of the tax department
    4. Open, log, scan and distribute all tax department mail
    5. Process invoices for payment
    6. Monitor premium tax email account, distribute emails as necessary, save messages in appropriate folder
    7. Ensure the tax department is in compliance with electronic document retention by scanning all returns and documents before mailing
    8. Mailing of all corporate tax returns (income, franchise, personal property, annual reports, and premium tax returns, both annually and quarterly)
    9. Locate and document check numbers for all checks mailed by the tax department
    10. Responsible for keeping all occupational licenses on file as proof of payment for all cities in which the insurance companies have conducted business
    11. Obtain necessary signatures and notarize returns prior to mailing
    12. Order all supplies for Tax Department
    13. Update monthly reports from Oracle
    14. Responsible for handling miscellaneous tax department administrative duties
    15. Assist in the preparation of quarterly estimate premium tax returns based on prior year returns and actual premiums
    16. Preparation of supporting workpapers for yearly and quarterly premium tax returns
    17. Respond timely to tax correspondence and notices received from taxing authorities
    18. Preparation of quarterly estimate excise tax deposits
    19. Preparation of all Municipal tax returns
    20. Preparation of all Municipal Occupational License Applications


    1. High school diploma\work experience and tax knowledge\experience a plus
    2. College graduate with tax knowledge\experience a plus
    3. Knowledge, Skills and Abilities


      1. Knowledge of Microsoft Word and Excel
      2. Organizational Skills
      3. Detail Oriented
      4. Ability to work in a fast paced environment
      5. Must be able to work independently and within a team environment.
      6. Excellent verbal and written communication skills.
      7. Ability to process large volume of tax returns accurately, timely and in a short amount of time, while keeping the returns organized.
      8. Premium Pro Enterprise
      9. Oracle
      10. Desire to take on additional tasks
      11. Desire to learn new skills
      12. Notary privileges a plus, if not, obtain within 60 days of employment


      Organizational Skills


      1. Ability to maintain detailed file system
      2. Must be detail oriented with good organizational skills



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