AmTrust Financial Services, Inc.

  • Administrative Assistant

    Job Locations US-CA-Irvine
    Requisition ID
    2018-6877
    Category
    Administrative
    Position Type
    Regular Full-Time
  • Overview

    Provides administrative and secretarial support to the President and Office Manager, and handles confidential correspondence and matters requiring a high degree of discretion and initiative. This position is also responsible for making travel arrangements for the management staff in various departments.

    Responsibilities


    • Takes and transcribes dictation.

    • Prepares and proofreads correspondence, memos, reports and other documents.

    • Schedules and coordinates meetings and travel arrangements.

    • Answers the phone, provides information to inquiries, receives information on matters relating to the department, and takes appropriate actions as necessary.

    • Sorts and distributes mail.

    • Creates and maintains diary files and related documents, including database and spreadsheet files.

    • Maintains calendars, schedules meetings as necessary, and ensures that complete and accurate information is available on all matters.

    • Establishes, organizes and maintains a variety of files and records, including branch office information; maintains control of files or matters in progress; and follows up to ensure that actions are completed in a timely manner.

    • Responds to building maintenance inquiries and notifies the property management office when appropriate.

    • Provides back-up support to the Office Manager when needed.

    • Assists with planning and/or coordinating company and group events.

    • Completes special projects as directed.

    • Maintains regular attendance and is punctual.

    • Performs other duties and responsibilities as assigned or delegated by the President, Chairman and Office Manager.

    Qualifications

    High school diploma or general education degree (GED), and a minimum of 4-5 years of demonstrated administrative and secretarial experience are required.

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