AmTrust Financial Services, Inc.

Executive Assistant

US-MA-Boston
Requisition ID
2017-5709
Category
Claims
Position Type
Regular Full-Time

Overview

AmTrust Financial Services, a growing commercial insurance company, has a need for an Executive Assistant in our Boston office.  The position will support two Senior Executives that travel 90% of the time. Will provide support to their direct reports at times.  This person will perform a wide range of administrative and executive support to ensure efficient operation of their organizations.

Responsibilities

  • Handle requests for information and data using SharePoint tools
  • Resolve administrative problems and inquiries from remote managers/locations
  • Coordinate travel and manage two very busy schedules
  • Coordinate meetings
  • Prepare PowerPoint, Excel, and Word documents
  • Strong organizational aptitude
  • Preparing for meetings (printing, scanning, copying, binding)  
  • Ad hoc research, projects, and assorted administrative tasks
  • Perform general clerical duties including photocopying, printing, scanning, filing, fax and mailing
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • Prepare agendas for meetings and prepare schedules
  • Assist with incoming mail process as needed
  • Expense report preparation

Qualifications

 

Education/Training/Experience

 

Bachelor's Degree; three or years of experience in a financial, insurance or similar corporate environment; or equivalent combination of education and experience.

 

  • Must have extended experience working in a corporate environment
  • Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
  • Must be able to interact and communicate with individuals at all levels of the organization.
  • Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint) and able to use share point applications
  • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

 

What We Offer

 

AmTrust Financial Services offers a competitive compensation package and excellent career advancement opportunities.  Our benefits include: Medical & Dental Plans, Life Insurance, Health Care Flexible Spending, Dependent Care, 401k Savings Plans, Paid Vacation and Holidays.

 

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