AmTrust Financial Services, Inc.

Administrative Assistant

US-CA-Sherman Oaks
Requisition ID
2017-5599
Category
Operations
Position Type
Regular Full-Time

Overview

Toco is on the cusp of rapidly growing our operations and our mission is to transform the vehicle service contract industry by offering the best products at the best pricing with a transparent, straightforward approach. Toco Warranty is a division of AmTrust Financial, a Fortune 500 company.

 

In the past, buying a VSC meant paying up front for years of coverage or making a large down payment. Toco decided that it didn't have to be that way. What if auto repair protection could be an easy, affordable monthly expense, much like a utility bill? What if, by paying a small amount each month, you could keep your vehicle protected? Toco was created to bring that idea to life. Because Toco and its affiliated companies handle all sales, finance, administration and the insurance backing the plans, we're able to offer you the maximum amount of coverage based on your car's mileage and age, while still keeping fees affordable.

 

The Operations Assistant responsibilities include assisting with daily administrative and technical operations, monitoring and maintaining performance and overall health of systems and processes and provide support as needed to the Operations Team.

Responsibilities

Primary:

  • Serve as the assistant to the Director of Operations.
  • Monitor and maintain all internal support tickets by addressing issues or routing as appropriate, tracking progress and communicating solutions to all relevant parties.
  • Resolve office-related malfunctions and respond to requests or issues as needed.
  • Assist with the set-up, operation and maintenance of all office equipment and devices, as well as provide low level technical support when the need arises.

Secondary:

  • Assist members of Operations Team in organizing, planning and implementing daily strategy
  • Update and maintain office policies and procedures
  • Organize the office and assist associates in ways that optimize systems and processes
  • Assist Operations Team by constructing reports, presentations, graphs, charts, spreadsheets, forecasts etc…

Behavioral Expectations:

  • Communicative with peers and management to ensure all needs are identified and met
  • Serves as an ambassador for Toco Warranty while representing the organization, managing customer relationships, attending key events, symposia, etc.
  • Maintains proper compliance in all areas while supporting and upholding the values of Toco Warranty

Qualifications

Skill Set:

  • Strong working knowledge of Toco CRM (Salesforce) a plus
  • Strong working knowledge of office devices and processes
  • Strong technical abilities with the capability to handle and address a wide variety of low-level IT related issues
  • Analytical abilities and aptitude in problem-solving
  • Strong organizational and multi-tasking abilities
  • Excellent written and verbal communication

Character:

  • Exhibits exemplary example of Toco Core Values and Professional Standards
  • Exhibits strong Leadership qualities and a high level of accountability to company
  • Able to work efficiently with minimal oversight
  • Provides and nurtures a positive and productive environment
  • Able to effectively and positively communicate both individual and company needs as identified

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed