The Event Planning Specialist drives the planning, coordination, and execution of high‑quality internal and external events that elevate AmTrust’s brand, employee engagement, and partner experience. This role oversees end‑to‑end event operations, collaborates with cross‑functional teams, and delivers seamless in‑person and virtual programs that reflect AmTrust’s mission, values, and standards.

This position will be hybrid out of one of our AmTrust offices. 

• Event Planning & Execution

  • Design, coordinate, and execute internal and external events, including face‑to‑face, hybrid, and virtual programs
  • Administer registration systems, event apps, surveys, signage, and on‑site logistics
  • Source and secure venues, negotiate contracts, and manage food & beverage, transportation, and production requirements

  Financial & Vendor Management

  • Develop and oversee event budgets, ensuring accurate tracking and reconciliation
  • Direct vendor relationships, review and negotiate contracts, and manage accounts payable
  • Monitor and enforce cost‑control practices and company financial policies

  Collaboration & Stakeholder Support

  • Partner with internal teams, executives, and external vendors to align event objectives, timelines, and expectations
  • Advise stakeholders throughout the event lifecycle to ensure professional, high‑quality attendee experience

  Leadership & Development

  • Guide, train, and support the Producer and/or Coordinator for Meetings and Events
  • Champion best practices and contribute to continuous improvement efforts across the department

  Industry & Market Awareness

  • Stay current with hospitality trends, venues, emerging technologies, and industry best practices
  • Introduce and apply innovative ideas to enhance program effectiveness and attendee engagement

Required

• 5+ years of experience in event planning, meetings management, or hospitality
• Strong proficiency in Microsoft Excel, Word, and PowerPoint
• Proven ability to manage budgets, coordinate vendors, and orchestrate complex logistics
• Exceptional organizational, problem‑solving, and multi‑tasking abilities
• Professional presence with the ability to communicate and present effectively to senior leaders
• Demonstrated ability to perform calmly and adapt quickly in fast‑paced, high‑pressure environments

Preferred: 

• Bachelor’s degree in communications, Hospitality, Marketing, Public Relations, or related field
• Experience with financial planning, budgeting, and marketing support
• Familiarity with event technology platforms, virtual meeting tools, and professional systems (e.g., Cvent, Copilot, SurveyMonkey, Qualtrics, Ironclad, Concur, Oracle)

Physical Demands & Work Environment:

• Ability to work onsite or remotely, with travel as needed
• On‑site event support may require standing, walking, or moving for extended periods (up to 12 hours)
• Ability to lift and transport items up to 25 lbs
• Ability to manage peak workloads and tight deadlines during major event periods

This job description is designed to provide a general overview of the requirements of the job and does not entail a comprehensive listing of all activities, duties, or responsibilities that will be required in this position.

The expected salary range for this role is $64,400-$80,000. 

Please note that the salary information shown above is a general guideline only. Salaries are based upon a wide range of factors considered in making the compensation decision, including, but not limited to, candidate skills, experience, education and training, the scope and responsibilities of the role, as well as market and business considerations.

This job description is designed to provide a general overview of the requirements of the job and does not entail a comprehensive listing of all activities, duties, or responsibilities that will be required in this position. AmTrust reserves the right to revise this job description at any time.

AmTrust Financial Services offers a competitive compensation package and excellent career advancement opportunities. Our benefits include: Medical & Dental Plans, Life Insurance, including eligible spouses & children, Health Care Flexible Spending, Dependent Care, 401k Savings Plans, Paid Time Off.

AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. This concept encompasses but is not limited to human differences with regard to race, ethnicity, gender, sexual orientation, culture, religion or disabilities.

AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available. We see diversity as more than just policies and practices. It is an integral part of who we are as a company, how we operate and how we see our future.